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Opportunity Link: Bexar County Business FAQ


Listed below are sample questions to ask a potential agency for assistance with your business.


  • Who can I talk to in your agency regarding products and/or services I can provide?

    Bexar County Purchasing:
    http://www.bexar.org/purchasing/ External Website


    Should you require additional information, please feel free to call the Purchasing Department at 210.335.2211. The staff will assist you and answer any questions you may have.


    For all others, contact the agency's Purchasing staff for a list of the products and/or services the agency may purchase. Click the "Agency Links" button on each page to reach the agency's staff.

  • How do I find out about the upcoming bids from your agency?

    Please visit the Texas Bid System. This system services agencies throughout Texas to notify vendors of bid and contract opportunities. Vendors can now visit this one centralized site to have instant access to all bid opportunities and award information from all participating agencies.


    http://www.govbids.com/scripts/teg/public/OpenBids/ViewSolicitations.asp External Website


    For all others, contact the agency's Business Assistance staff for this information. Click the "Agency Links" button each page to reach the agency's staff.


    In some cases, you can register your firm to receive e-mails of upcoming bids. Click on the "Agency Links" on each page to register with those agencies that have this feature.

  • How do I become a registered vendor for your agency?

    To get on the County's Automated Vendor List, a Bexar County Bidder's Application must be completed and delivered or mailed to the Bexar County Purchasing Office. Applications may be requested by phone 210.335.2211, or you can register online at the Bexar County Supplier Portal (External Website).


    The Bexar County Purchasing Department's Supplier Portal facilitates the exchange of information between a buying organization and its suppliers. Benefits of the application include:


    • Self-service supplier registration and account maintenance
    • Support for multiple commodity codes per supplier and contact
    • Improved communication via messages, including support of electronic attachments
    • Document upload capability
    • Enables data to be accessible in one location


    https://myebids.bexar.org/lmproc/SourcingSupplier/controller.servlet?dataarea=lmproc&context.session.key.SupplierGroup=100 External Website


    For all others, click on the "Agency Links" button on each page to register with those agencies that have this feature.

  • Do I have to be certified as a minority or women-owned business enterprise (M/WBE) to be able to submit a bid?

    No. See the entity details for specific information. While being certified does not guarantee your firm a contract, it helps you in the marketing to prime contractors, businesses and public agencies that are seeking certified S/M/W/V/DI/DBEs or HUBs.

  • What are the benefits of being minority or women-owned business enterprise (M/WBE) certified?

    • Certification is valid for a specific number of years, provided that business continues to meet the eligibility requirements (See Certification page).
    • Certification is free of charge.
    • Business is registered on a Directory that agencies and companies use to solicit bids from certified firms for purchasing and public works contracts.
    • Prime contractors also use the Directory to identify vendors to whom they will send notification of their subcontracting opportunities.
    • Business is registered with certification agency.
    • Increased exposure to the general public, as well as, other entities that have a supplier diversity program and are searching for minority and woman-owned businesses.
    • A business' DBE certification is valid at any Texas entity that receives U.S. Department of Transportation (DOT) funds and has a DBE Program.
    • Firms certified by each of the six Texas Unified Certification Program (TUCP) agencies are included in one consolidated and centralized DBE Directory. The TUCP is required by the U.S. Department of Transportation.
  • What minority or women-owned business enterprise (M/WBE) certifications does your agency accept?

    “Certification” means a designation as a HUB, SBE, MBE, DBE, or WBE awarded by any authorized agency that a company is a for-profit independent operating business that is at least 51% owned, operated and controlled by minority person(s) and/or a woman or women. The ownership by minorities and women must be real and substantial.


    Bexar County may rely on the certification credentials granted by member entities of the Texas Unified Certification Program (TUCP), or other agencies approved by Bexar County Commissioners Court to identify eligible Small, Minority and/or Woman owned Businesses for contracting and purchasing activities.


    You can obtain additional SMWBE information by contacting the Bexar County SMWBE Program Office at 210.335.2478 or visit www.bexar.org/SMWBE.


    More information can be found on the Texas Unified Certification Program (TUCP) website:
    http://www.dot.state.tx.us/business/business_outreach/tucp.htm External Website


    For all others, contact the agency's Business Assistance staff for a list of the acceptable certifications.

  • What products and/or services does your agency buy?

    The Purchasing Guidelines identify the procedures applicable to purchasing goods and services and facilitate compliance with the Bexar County Administrative Policies 8.0 and 8.1, which define purchasing related activities and functions.


    You may view the Guidelines at http://www.bexar.org/purchasing/policies.html External Website


    For all other agencies, contact the agency's Business Assistance staff for a list of the products and/or services the agency may purchase. Click the "Agency Links" button on each page to reach the agency's staff.

  • Do you award contracts to only the lowest bidder?

    Awards are generally made to the lowest, responsive, responsible bidder. A best value bid may be awarded to the bidder who can provide goods or services at the best value. See the entity details for specific information.

  • What must I do to win a contract with your agency?

    • Be sure thoroughly read and understand the bid instructions;

    • Make sure your product, service, and delivery meets specification requirements;

    • Attend the pre-bid meeting, if one is held

      • Meet the department representatives and ask questions regarding the bid specifications
      • Identify subcontracting opportunities and potential subcontractors
      • Meet your competitors/network

    • Keep up with the bid schedule and addenda;
      • Pre-bid meeting
      • Addenda
      • Closing Date

    • Submit a correctly complete bid sheet
      • Quantity
      • Unit & extended cost
      • Unit of measure
      • Check the math

    • Ensure you can meet the bonding and insurance requirements

    • Make a competitive bid

  • What are the abbreviations IFB, RFP, RFQ and RF?

    These abbreviations refer to various types of solicitation documents that are used, depending on the type of purchase and are defined below:


    • IFB (Invitation for Bid) - A document used to request bid prices for commodities and services for which the specification are well defined and the determining factor is price, providing that bidders meet the specifications, terms and conditions of the IFB.

    • RFP (Request for Proposal) - A document requesting an offer be made by a vendor, which allows for negotiation after proposals have been received but before award of a contract for high technology goods or services, such as computer hardware and software or insurance.

    • RFQ (Request for Quotation) - A document requesting prices for commodities and services for which the specifications are well defined and the determining factor is price. This is used when the estimated amount of the requisition in under $50,000.

    • RF (Request for Offer) - A document used for soliciting offers from State Catalogue (QISV) vendors authorized by the State of Texas General Services Commission.
  • How can I schedule an appointment with your buyers?

    Bexar County Purchasing Department at 210.335.2211

    View all purchasing contacts PDF Document


    For all other agencies, contact the agency's Business Assistance staff for assistance. Click the "Agency Links" button each page to reach the agency's staff.

  • How can I schedule an appointment with your SMWBE Program staff?

    Bexar County SMWBE Program office, 210.335.2478 or email rwatson@bexar.org.


    For all other agencies, contact the agency's Business Assistance staff for assistance. Click the "Agency Links" button each page to reach the agency's staff.

Contact Information:
Renee Watson
SMWBE Program Manager/DBE Liaison
Phone: 210.335.2478
Fax: 210.335.0673
Comments and suggestions regarding this website are encouraged.
Please contact the SMWBE Program Office at 210.335.2478 or rwatson@bexar.org
For Technical Issues: webmaster@bexar.org